Business Services Professionals

Business Services Professionals are an integral part of Davis LLP. Our staff provides essential services that support the firm’s mission statement, practice groups and individual practices, as well as the daily operations of the firm.

Our Business Services includes Human Resources, Finance, Marketing & Business Development, Information Technology, Facilities and Services. Depending on office size, various roles exist within these groups: Communications Co-ordinators, HR Assistants, Payroll Assistants, IT Trainers and Support Specialists, and Copy Centre staff. Davis LLP offers many great opportunities in a law firm environment.

View Current Opportunities:
Vancouver- Client Centre Liaison/Receptionist

Davis LLP is one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada, the Pacific Rim and around the world. As one of British Columbia’s Top Employers from 2008 to 2014, we offer competitive salaries and benefits including a generous, top-rated employee pension plan. We believe that all members of our team need to work together to provide world class service to our clients.

If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you! Come and experience the Davis difference! We are currently looking for a Client Centre Liaison/Receptionist to join our Client Centre and invite you to review the job description.

The Client Centre Liaison/Receptionist's main responsibilities are to cover all Reception breaks and to be the liaison between Reception and the Client Centre, working with the team to ensure the Client Centre services run efficiently in all respects. The position is client facing, therefore we are looking for candidates who have strong communication skills, have a professional demeanour and appearance, and who have strong client service skills.

Please note the hours for this position are 7:30 am to 4:00 pm, but will change at times to provide coverage.

Duties & Responsibilities

Opens Reception each morning and covers daily Reception breaks, performing all Receptionist duties:

  • Greets clients and guests of the firm in a friendly and professional manner;
  • Maintains security, updates a logbook in Excel to track visitors and deliveries;
  • Responsible for the professional presentation of the Reception desk in the Client Centre;
  • Ensures reading materials and other amenities (refreshments) are available and offered to all clients and guests of the firm;
  • Books meeting rooms and orders office equipment, catering, and beverage services for meetings;
  • Updates Itinerary;
  • Maintains and tracks the coding of cab vouchers;
  • Arranges for client photocopy, fax, etc. requests as required;
  • Receives Service of Documents;
  • Responsible for maintaining name tags;
  • Reports lights out;
  • Ensures office supplies are stocked in each meeting room;
  • Updates the Procedure Manual;
  • Updates the weekly WiFi signage for the meeting rooms;
  • Provides daily maintenance of plants in the Client Centre;
  • Operates Switchboard occasionally;
  • Communicates with Catering Services, IT Services, and Office Services staff, when necessary, to ensure all catering and equipment needs are met for meetings;
  • Backup assistance, when necessary, for meeting room setup and clearing, including, loading, running, and unloading of dishwasher;
  • Checks washrooms throughout the day to ensure tidiness;
  • Other duties as required.


Knowledge, Qualities & Experience Required

  • Minimum of 1-3 years’ experience in an office environment;
  • Experience handling busy Reception area ideal;
  • Basic to Intermediate skills in MS Word, Excel, and Outlook;
  • Flexible, able to switch shifts if needed;
  • Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
  • Dedicated to providing service beyond expectation;
  • Excellent communication and interpersonal skills;
  • Proven problem-solving skills with the ability to visualize and deliver creative solutions; and
  • Ability to manage multiple internal clients and be adaptable to the needs of each.
     
Vancouver- Manager, Financial Reporting - One Year Contract

Davis LLP is one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada, the Pacific Rim and around the world. As one of British Columbia’s Top Employers from 2008 to 2014, we offer competitive salaries and benefits including a generous, top-rated employee pension plan. We believe that all members of our team need to work together to provide world class service to our clients.

If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you! Come and experience the Davis Difference! We are currently looking for a Manager, Financial Reporting to join our Finance department and invite you to review the job description.

The Manager, Financial Reporting oversees the Financial and Accounting Services of the Finance department and ensures the timely and accurate recording of all financial transactions (excluding Payroll), for seven entities, in accordance with the Firm’s Best Practices. Davis LLP has eight office locations throughout Canada and in Japan and operates within six different Law Society jurisdictions.

Please note this position is for a one year contract to cover a maternity leave.

Duties & Responsibilities
Day-to-day:

  • Manage the daily activities of the Vancouver office Finance Department including work flow, work space, hiring, training, development, supervision, overtime and vacation approvals, etc.;
  • Develop and maintain a highly motivated and congruent team;
  • Dotted line reporting with the Finance team located in offices outside BC. Develop relations with outside offices, and assist whenever possible and as required;
  • Oversee modification of accounting systems as needed to allow for mergers, acquisitions, affiliations, new offices, new entities, conversions, etc.;
  • Oversee modification of accounting systems to comply with changes to Law Society Rules (six jurisdictions) and provincial/federal tax legislation;
  • Respond to changes in business processes (e.g. French language invoice templates) and regulatory changes (e.g. wire format templates);
  • Respond to queries and provide assistance to lawyers and support team from throughout the firm;
  • Review, approve, and sign rush (“Quick”) cheques;
  • Oversee the maintenance of banking documentation, signatories and contacts at banks, and investigations into banking issues as they arise;
  • Investigate, document, resolve, and prepare letters to various law societies for Trust exceptions that arise, or a summary memo to file if it is not a reportable exception;
  • Special Finance and Elite Projects (conversions, upgrades, problem solving);
  • Maximize lawyer and support team productivity by suggesting ways to improve business processes;
  • Other miscellaneous tasks required from throughout the Finance Department;
  • Back up to the Director of Finance & Financial Reporting Supervisor;
  • Oversee ethical wall set ups;

Weekly:

  • Review, approve and sign general A/P cheques;
  • Prepare and distribute Outstanding Billing Update;

Monthly:

  • Review and approve journal entries and related backup for the Tokyo office;
  • Oversee and review the completion of month-end duties by team members;
  • Perform variance analysis of expense accounts;
  • Complete OMP Reports;
  • Complete Financial Statement Package;
  • Review general ledger reconciliations;
  • Complete general ledger reconciliations as required;

Quarterly:

  • File RBC quarterly reporting requirements;

Annual:

  • Complete and file various Trust audit reports, working together with KPMG, office administrators and OMP’s;
  • Respond to Trust spot audits;
  • Preparation of annual budgets, including revenue, operating, cash flow and WIP;
  • Preparation of year-end working-paper files for 7 entities;
  • Co-ordinating efforts of the Finance team in all locations to ensure the completion of the year-end working-paper files in a timely fashion;
  • Complete consolidated financial statements for 7 entities;
  • Eliminate year-end inter-company balances via cheque exchanges;
  • Preparation of various tax working papers for two partnerships;
  • Oversee the issuance of T5’s and NR4’s (500+) to clients for interest earned on trust investments;
  • Prepare and conduct annual team reviews (7 direct reports);
  • Various special projects as required;
  • Preparation of year-end working paper files for our Tokyo location.

Knowledge, Qualities & Experience Required

  • Minimum of 3-5 years’ experience in a similar role;
  • An Accounting designation required;
  • Experience managing teams of 6-8 staff;
  • Experience with Elite ideal;
  • Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
  • Dedicated to providing service beyond expectation;
  • Excellent communication and interpersonal skills;
  • Proven problem-solving skills with the ability to visualize and deliver creative solutions;
  • Ability to manage multiple internal clients and be adaptable to the needs of each.

We thank all candidates for their interest, however, only short-listed candidates will be contacted.
 

Any- General Consideration

While we might not have a current opening in your area, we always welcome applications for all of our Staff positions.

We recognize that many of our employees in these areas are working towards gaining credentials to establish their careers. Whether that means acquiring CHRP credits or pursuing an accredited accounting designation, we encourage our employees’ career growth and support them by providing partial or full reimbursement of successful completion of workshops and programs related to their daily contributions at Davis LLP. Since each situation is different, we ask that employees talk to us about their goals first so that we can ensure we support them to the fullest.

We also offer in-house technical training courses to all employees to ensure they keep their skills current within the comforts of Davis LLP's offices.

Ours is truly a team environment. Our Business Services Professionals are invited to participate in firm functions such as Christmas parties, Summer Staff events, charitable fundraising campaigns, and sports teams and events.

FAQ

  • How do I apply?
    Apply online either to a specific posting or for general consideration.
  • What format should I submit my résumé in?
    Please provide either a WORD or PDF document. Our system will automatically fill in the application and will attach your résumé.
  • Will you contact me regarding the status of my submission?
    You will receive an email confirming our receipt of your application. We will contact you if your credentials match opportunities within the firm.
  • How long will you keep my résumé on file?
    We keep all résumés on file for one year.

Apply for General Consideration

Not seeing a position of interest?  We are always seeking skilled and polished professionals to join our team.  Click here to apply for general consideration